Annual Meeting -August 14, 2011
Location
Boyd's cottage, Preacher's Point
Weather
Perfect
Chair
Boyd R..
Present
Dave and Marguerite L.
Lon D.
Bill H.
Boyd and Sue R.
Brad R.
Paul C. and Grazyna S.
Grace B.
Gwen W.
Peter and Virginia W.
Kathy and Bob Y.
Mike F.
Rod T.
James O.
Marcia W.
Sam N.
Anita and Joe C.
Grayzna and Paul C.
Appointment of Recording Secretary
Brad R.
Approval of Previous Year's Meeting
Meeting called to order at 11:20 AM
Boyd Roberton chaired meeting
Boyd conducted welcome and introductions
Boyd reviewed 2010 minutes
Boyd discussed the various repairs that were conducted on the road in 2010
Road Report
Boyd reviewed the distribution of funding to the various sections of road on the way in from the highway.
Boyd presented a diagram showing where the spur roads are and that they are the responsibility of the cottage owners along those sections.
There was discussion about whether the section of the road from the white posts to the Woodhouse driveway was main road or a spur. Conclusion was that it is part of the main road and not a spur.
There was discussion of coordinating grading and gravel works together to ensure that the spur roads can be maintained cost effectively
Boyd discussed the importance of regular road maintenance to prevent high cost repairs and noted how extreme weather affects the road quality
Treasurer's report
Dave L. reported
There is an approximate balance of $10,300 in the Miller's Lake account
$5100 Preacher's Point account
Brad R. asked about road damage at the first lot at Miller's Lake. Boyd has spoken with the owners and does not anticipate a problem
Dave reviewed who was in arrears between the 2 associations
Dave noted that all financial info is on the web
Election of Officers:
Brad R. resigning as Road Manager as he is selling his property
Josh H. will take over Brad's duties as Road Manager
Other existing officers to continue on for 2012
New Business
Boyd noted how great Redstone Lake is and how nice it is to be a part of our community.
Rod proposed that each year Blair Sand and Gravel improve a section of the road
Dave reminded everyone that we voted to keep a balance of $10,000 in the account each year
The group determined that in 2012 all additional funds above the $10000 will be spent on ongoing improvements
Boyd will review the report from Barry Boice- consider spending $3500 in 2011 if necessary
Grace will call to arrange grading of their spur road as necessary
Bill Hare: Road is great. Suggested that we advertise the fact that there are underwater hazards because of the flooded shoreline
Meeting attendees thanked Boyd for hosting the BBQ
Note: the gate at the entrance to Miller’s will be locked for a day and re-opened in order to meet (legal) requirements to maintain "private road" status – this will be done at a time to avoid disruption of service, approximately mid-April
End of Formal part of Meeting
Meeting adjourned at 12:25PM
Most members stuck around for burgers, hot dogs and drinks (and a house tour!) provided by Boyd and Sue R.